Administrative Assistant

Location: Little Rock, AR
Date Posted: 10-31-2017
Job Summary
This position provides clerical and administrative services and assistance to multiple departments within the business office.

Essential Functions
  • Screens telephone calls and visitors and directs to appropriate parties. Provides information to callers, requiring detailed knowledge of departments area of responsibility and general knowledge of company policies, practices, and operations.
  • Performs confidential administrative functions on occasion where errors could have moderate effect on costs, such as typing, proofing, and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes of important meetings.
  • May coordinate supervisors and/or departments calendar, including scheduling meetings and appointments, following established instructions. May coordinate educational classes, registration and preparation of materials, and other classroom preparation. May present classes, requiring some overtime opportunities. 
  • May open and screen mail directed to supervisor. Composes responses to routine inquiries, and ascertains which items can be delegated to subordinate managers, and forward appropriate items to manager.
  • May maintain supply inventories by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies and verifying receipt of supplies.
Minimum Qualifications

High school diploma/GED or equivalent working knowledge. Working knowledge of clerical and administrative services as normally demonstrated through three years administrative support experience.
Shannon Steed
Apex Staffing, Inc.

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