Payroll & Accounting Specialist

Location: Little Rock, AR
Date Posted: 12-07-2017
Summary:
This position will work in collaboration with multiple Departments including Human Resources, Operations, Accounting and other key players to assure the effective and accurate processing of payroll. 


Representative Essential Duties may include any or all of the following: 
Payroll Duties may include any or all of the following
  • Process bi-weekly payroll utilizing time and pay reporting systems
  • Set-up benefit and pension deductions in the payroll system and with vendors utilizing manual and on-line enrollment processes for benefit and pension deductions.
  • Act as a liaison between departments, units or affiliates in the resolution of payroll problems
  • Assure that all legally required taxes, contributions and benefit payments are correctly setup, withheld and paid in a timely and accurate manner and reconciled accordingly
  • Communicate with staff and management regarding changes to payroll, resolving problems, answering questions and interpreting and explaining payroll policies
  • Oversee processing of involuntary deductions such as levies and garnishments; generate correspondence and extensions as needed
  • File tax and voluntary deduction reports (manually prepared and on-line reports); maintain and prepare reports for compliance and regulatory agencies
  • Maintain compliance with organizational, state and federal regulations. Act as organizational resource for issues regarding changes to wage and tax laws, coordinating changes to payroll and systems tax tables
  • Document and update procedures. Prepare special reports for management. Create and maintain payroll-related documents, templates and forms for employees and staff
Accounts Payable Duties may include any or all of the following
  • Plan, organize, assign, review, and evaluate the work of Accounts Payable staff to ensure the timeliness and accuracy of all AP-related duties (daily)
  • Review AP batches entered by AP clerk for accuracy (daily)
  • Ensure proper scanning and filing of the AP batches and checks (daily)
  • Review vendor statement reconciliations prepared by AP Clerk (monthly)
  • Coordinate preparation of annual 1099 forms (annually)
  • Manage cut off processes for Accounts Payable (monthly & annually).
Knowledge, Skills, and Abilities:
  • Bachelor’s degree in Accounting or Business Management preferred or equivalent combination of education and experience
  • 2 years’ experience working in an Accounting position that includes administering payroll, Accounts Payable and Receivable and financial reporting
  • Working knowledge of payroll practices, labor and tax laws
  • Proficiency in payroll, timekeeping and reporting systems and modules
  • Proficiency with basic office equipment and software such as automated payroll systems and Microsoft Office
  • Must be able to work with a diverse team and customer base
  • Excellent communication, both written and verbal, customer service and problem resolution skills are required. Able to address and resolve complex customer issues with tact and diplomacy
  • Demonstrated ability to organize, prioritize and manage multiple conflicting priorities in an efficient and effective manner
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