Office Manager / Project Assistant

Location: Little Rock, AR
Date Posted: 06-06-2018
This is a great opportunity to work with a high-end interior designer. A proactive, articulate and take-charge person will be stimulated and successful filling a key role in the company. Individuals in this position will work within a fast-paced environment, so the ability to handle pressure, stay organized, and multi-task is important. The Interior Design Office Manager will have a lot of responsibility, with client and supplier interaction, managing projects from start to finish.

Key Responsibilities:
  • Manage office functions, customer service, client accounting and some design.
  • Create and manage Excel spreadsheets for client projects.
  • Create presentation notebooks containing furniture/fixture recommendations and specifications.
  • Organize product deliveries and subcontractor labor/services.
  • Enter, submit and follow-up on purchase orders.
  • Manage vendor transactions.
  • Generate invoices to customers.
  • Follow-up on open invoices.
  • Assist in coordination of Designer’s daily schedule and keep them on track.
  • Manage and coordinate travel schedule and accommodations.
  • Manage and maintain files.
  • Organize sample room and showroom.
  • Return samples as necessary.
  • Resolve quality problems with vendors on behalf of customers.
  • Attend market with the Designer and assist in taking photos/videos for social media posts.
  • Run errands for both the office and personal errands for the Designer.
  • Occasional travel with the owner to out of state interior design jobs may be required.
 
Experience:
  • Strong drive to succeed, positive attitude and excellent people skills
  • Knowledge of Microsoft Office: Outlook, Word, Excel, PowerPoint
  • Auto CAD / SketchUp / Revit: a plus, not necessary 
  • Office Management: required, 3+ years
  • Project Management: required, 1+ year
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