The Administrative Assistant is responsible for providing administrative support to the Administration Department staff, including performing clerical duties, attending departmental and clinical meetings, coordinating medical staff activities. Reports to the CEO.
Essential Functions for Administrative Assistant
Educational Requirements for Administrative Assistant
- Provide administrative and clerical support for one or more senior-level leaders, including an officer, Vice President, or Group Vice President.
- Professionally greet and interact with callers and visitors, and internal employees at all levels of the organization.
- Effectively manage the schedules for leaders and others through Outlook.
- Arrange and schedule meetings for small or large groups which may include invitations, agendas, locations, supplies, meals.
- Arrange and schedule conference, or Webex calls for small or large groups which may include agendas, invitations, telephonic technology.
- Order equipment/systems access.
- Develop presentation and report content with leader. Use PowerPoint or other Microsoft Office programs to arrange professional content and structure.
- Process or produce reports
- Using travel systems, make travel arrangements for leaders.
- May need to create, produce and maintain department or group calendars, organizational charts and schedule meeting rooms.
- File and follow up on expense reports and reimbursements. Know travel policy.
BS degree in Healthcare Administration or Business Administration in healthcare (preferred but not required)
Qualifications for Administrative Assistant
Previous experience in office administration or other related fields, healthcare preferred
Ability to prioritize and multitask
Excellent written and verbal communication skills
Strong attention to detail
Strong organizational skills